Discounts Settlement

Verify orders for quantity and value inconsistencies

This service features comparative analysis of sales data from multiple sources that are put together in a single location. Analysis results are then presented in an accessible manner.

  • You can verify orders, taking into account any discrepancies in quantity or value of sold packages of particular product.
  • You can individually compare the value of offered discounts on entities side (individual pharmacies or chains).

What do you get?

Compare and clarify

Once a month you receive clear reports in flexible format that allows you to compare and sort out any discrepancies.

What is the scope of analyses?

  • Identification of orders processed by wholesalers that are not reflected in the FarmaProm system.
  • Detection of any differences in the number of sold packages of a given product.
  • Verification whether the wholesaler hasn’t accounted twice for a single order over time.
  • Analysis of wholesalers’ incorrect percentage discount calculations.
  • Verification of discrepancy ranges in particular products at the entity level (individual pharmacies or chains).
  • Verification whether wholesalers have presented doses correctly in the settlement, e.g. doses from other manufacturers.
  • Returns analysis.

Tailored reports

Reports are drafted in two modes:

  • Discount settlement by order numbers — reports designed for detailed settlements with wholesalers.
  • Discount settlement by entities — detailed reports designed for internal analyses at the level of pharmacies/chains (i.e. entities).
  • Shelf settlements – detailed reports for settling “shelf” promotions. Analyze the compliance of shelf billing with the so-called discount grid.

We also analyse discounts by months over time. This allows us to detect any irregularities in, e.g. settlement transitions between months.

What do you gain?

Discover the advantages of the solution

  • Fewer orders and entities to verify (down to 1% in the case of analysis by order numbers).
  • Information on what needs to be clarified with wholesalers — reports for wholesalers.
  • Returns analysis.
  • Orders’ conformity and nonconformity levels — after excluding transitions between months.
  • Data quality standardisation — which wholesalers can supply what.
  • Full practical support throughout the entire period of cooperation.

FAQ

Frequently asked questions about FarmaProm Discount Settlement

It is an analytical service that compares sales data from various sources in order to identify discrepancies in orders, sales, and discount calculations. The analysis covers both individual pharmacies and pharmacy chains.

The service enables:
– detection of orders that have been fulfilled but not reported in the FarmaProm system,
– analysis of differences in the number of packages sold in relation to order numbers,
– identify double settlements,
– detect incorrectly calculated discounts,
– analyze errors in product doses,
– verify discrepancies at the pharmacy or chain level,
– control returns and transfers between months.

We provide three types of reports:
By order number – for detailed settlement with wholesalers
By entity (pharmacies/chains) – for internal analysis
Shelf settlement – analyzes the compliance of promotions with the discount grid
In addition, we analyze data on a monthly basis, which allows us to detect discrepancies in settlements between months.

Once a month, in a format that is easy to process and analyze (e.g., Excel). The reports are ready to be used in discussions with wholesalers or for internal assessment of the correctness of settlements.

– Reduction in the scale of verification – reduction to as little as 1% of orders
– Accurate identification of non-compliance – at the level of order number, entity, and product
– Data standardization – by source and supplier
– Substantive support at every stage
– Better relations with wholesalers – thanks to transparency and standardized analysis

Yes. We also analyze product returns that may affect the level of settlements and data compliance – both from the perspective of wholesalers and pharmacies.

Yes. The reports are prepared in a user-friendly format and allow you to filter, sort, and process data yourself, e.g., in Excel.

The service is dedicated to:
– pharmaceutical manufacturers,
– sales and controlling departments,
– finance and trade marketing teams,
– persons responsible for settling promotions and cooperation with wholesalers.

Yes. FarmaProm provides full technical support – we help interpret data, identify areas for clarification, and advise on contacts with wholesalers.

Contact the FarmaProm team – together we will determine the scope of data, the reporting schedule, and the method of integration with your system.

Got questions? We’re here to answer!

To learn about the details, reach out to our Sales Department: sprzedaz@farmaprom.pl

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